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Application Procedures

In addition to completing pre-registration procedures at http://www.ecis.nagoya-u.ac.jp/nupace, students applying to participate in NUPACE must submit the following documents to Nagoya University by the closing dates stipulated below.  Application forms should be downloaded from http://www.ecis.nagoya-u.ac.jp/nupace.

  1. NUPACE Application Form
  2. Contract
  3. Study Plan/Description of Academic Interests (typed on a separate sheet of A4-sized paper. Refer to Q.13 of ‘NUPACE Application Form’.)
  4. Official Transcript of Academic Records (to be issued in English by the institution presently being attended)   NB.  Graduate students should submit academic records for both undergraduate and graduate studies
  5. Confidential Reference Form ( to be written by a faculty member in an academic field related to the applicant’s ‘major’)
  6. Language Proficiency Form and & Supporting Documents (i.e, TOEFL, IELTS, TOEIC and/or Japanese Language Proficiency Test <JLPT> Level 1 score sheets)
  7. Certificate of Enrolment of the Applicant for Student Exchange Support Program (Scholarship for Short-term Study in Japan)
  8. Official Certificate of Enrolment as a Student (to be issued in English by the institution presently being attended)
  9. Health Certificate
  10. Personal Data Sheet
  11. Copy of the information page of the student's passport, where available
  12. Four Identical Photographs (3.5 cm x 4.5 cm), signed on the reverse side, one of which should be attached to the 'NUPACE Application Form'.
  13. Statement of Bank Account Balance (This requirement applies to those students who wish to participate in NUPACE even if their application for a JASSO scholarship is unsuccessful <see Q.12 of 'NUPACE Application Form'>.  Students applying for a one-semester exchange should enclose a bank balance verifying that they have funds equivalent to JPY500,000; students applying for a one-year exchange need to verify that they have JPY1,000,000.  The bank account may be held in the name of the applicant, or a close family member.)

Application Deadlines:

Completed application forms must reach the NUPACE Office by the following dates:

Late September Admission 2012: Thursday, 15 March 2012
Early April Admission 2013: Saturday, 1 December 2012

Forwarding Address:

Students should send their applications to:

NUPACE Office
Education Center for International Students
Nagoya University
C5-1 (760), Furo-cho, Chikusa-ku, Nagoya
464-8601 Japan

Tel: 81-52-789-5457/5406/5405
Fax: 81-52-789-4201

E-mail: nupace@ecis.nagoya-u.ac.jp
Website: http://www.ecis.nagoya-u.ac.jp/nupace/

Notification of Results:

The results of the preliminary document screening examination, as conducted by Nagoya University (and separate from the scholarship screening), will be made available to students as follows:

Late September Admission 2012: Mid-May 2012
Early April Admission 2013: Early/mid February 2013


Students shall be officially notified of the results of their application for a “Student Exchange Support Program (Scholarship for Short-term Study in Japan)” by Nagoya University as follows:

Late September Admission 2012:  Early/mid-June 2012
Early April Admission 2013:  Early/mid March 2013


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