Top Page > Applying > Application Procedures

Application Procedures

Students intending to participate in an exchange at Nagoya University are requested to apply to NUPACE online at https://nupace.iee.nagoya-u.ac.jp/apply/. All applicants are asked to note that, in order to be qualified for admission to NUPACE, they must, in advance, secure a nomination from the International Office of their home institution.

When applying students will be asked to upload the following documentation in a PDF format; hence, preparation of the relevant materials in advance of the closing dates stipulated below is important.


  1. Study plan:
    (1)Undergraduate〈U〉 and Graduate〈G〉 credit-seeking students: Approximately 400 words (English) or 800 characters (Japanese), typed, including the names of courses that you are interested in registering for at Nagoya University. (Refer to the NUPACE prospectus 2018-2019 available at http://nupace.iee.nagoya-u.ac.jp, for a list of courses.)
    (2)Research students〈R〉: Detailed research plan of approximately 800 words (English) or 1,600 characters (Japanese).

  2. Official transcript of academic records to be issued in English by, 1) the institution presently being attended, and 2) for transfer students, previous institutions of higher education attended. Graduate students should submit academic records for both undergraduate and graduate studies.

  3. Official certificate of enrolment as a student to be issued in English by the institution presently being attended.

  4. Score sheet of internationally-recognised language proficiency test. NUPACE requires exchange students to be proficient in either English OR Japanese. Unless they attend universities where English is the language of instruction, non-native English speakers must possess a TOEFL iBT score of 79, an IELTS overall band score of 6.0, a TOEIC score of 780, a CEFR average grade of B2, a CET-6 score of 450, or the equivalent. (Students enrolled in universities in Scandinavia, Germany, Austria, Singapore, and Hong Kong, as well as students majoring in English are exempt from this requirement.) Students intending to take regular university courses instructed in Japanese must possess N1/Level 1 of the Japanese Language Proficiency Test (JLPT). Students intending to enrol in the Intensive Programme in Advanced Japanese are required to possess at least JLPT N2.

  5. Health certificate: Students are requested to use the designated NUPACE Health Certificate form available on the application site.

  6. Copy of the information page of the applicant's passport, where available.

  7. Identical photograph: Solid-colour background, showing a close-up of the applicant's full head and upper shoulders. The digital data should be uploaded onto the NUPACE online application site. Sunglasses/tinted glasses, or headwear should not be worn, unless this is for religious or medical reasons.

  8. Statement of bank account balance or scholarship. (This requirement applies to those students who intend to participate in NUPACE even if they are not nominated by Nagoya University for a Student Exchange Support Program scholarship. Students applying for a one-semester exchange should attach a bank balance or scholarship certificate verifying that they have funds equivalent to JPY 500,000; students applying for a one-year exchange need to verify that they have JPY 1,000,000. The bank account may be held in the name of the applicant, or a close family member.)
NB. When entering information on the NUPACE online application system, applicants are required provide NUPACE with the contact details of one faculty member who can provide this Office with a letter of recommendation. This faculty member's specialisation should be related to the applicant's major field of study.


Nomination Deadlines

International offices of Nagoya University’s partner institutions are requested to upload a list of their nominees for an exchange at Nagoya University onto the NUPACE website (http://nupace.iee.nagoya-u.ac.jp/en/) by the following dates:

Mid-September Admission 2018: Thursday, 1 March 2018
Early April Admission 2019: Monday, 1 October 2018

Application Deadlines

The online application process must be completed, with all required documents uploaded, by the following dates:

Mid-September Admission 2018: Thursday, 15 March 2018
Early April Admission 2019: Monday, 15 October 2018


Important Notes:

  1. As many partner institutions conduct a preliminary screening process for the purpose of selecting exchange students, it is strongly recommended that you consult with the International Office of your home university well in advance of the NUPACE application deadlines.

  2. If you encounter any problems with the NUPACE online application system, please contact the NUPACE Office at nupace@iee.nagoya-u.ac.jp. Contact details are as follows:

    NUPACE Office
    International Education & Exchange Centre
    Nagoya University
    Furo-cho, Chikusa-ku, Nagoya
    464-8601 Japan


    Tel: +81-52-789-5457/5406/5405
    E-mail: nupace@iee.nagoya-u.ac.jp
    Website: http://nupace.iee.nagoya-u.ac.jp/en/


Notification of Results:

The results of the preliminary document screening examination, as conducted by Nagoya University (and separate from the scholarship screening), will be made available to students as follows:

Mid-September Admission 2018: Early June 2018
Early April Admission 2019: Late January 2019

Students shall be officially notified of the results of their nomination for a JASSO “Student Exchange Support Program (Scholarship for Short-term Study in Japan)” by Nagoya University as follows:

Late September Admission 2018: Late August 2018
Early April Admission 2019: Late March 2019


Application Flowchart

  Intended Period of Admission: September 2018

March 15: Closing date for applications
   ↓
Late April: 1st screening examination by university committee
   ↓
Early May: Successful applications sent to Schools for 2nd screening
   ↓
Early June: Notification of application results (e-mail)/despatch of pre-arrival info
   ↓
Early August: Despatch of COEs and admission letters
   ↓
Late August: Notification of JASSO scholarship results
   ↓
Mid-September: Students' arrival at Nagoya University!


 Intended Period of Admission: April 2019

October 15, 2018: Closing date for applications
   ↓
Mid-December: 1st screening examination by university committee
   ↓
Late December: Successful applications sent to Schools for 2nd screening
   ↓
Mid-January 2019: Notification of application results (e-mail)/despatch of pre-arrival info
   ↓
Early March: Despatch of CoEs, and admission letters
   ↓
Late March: Notification of JASSO scholarship results
   ↓
Early April: Students' arrival at Nagoya University!

[Top of Page]